Terms & Conditions

Order

 

 An Order shall be subject to the following provisions: The Photographer shall be entitled to require a deposit payment from the Client prior to the taking of any steps to create any Material. In the event of a cancellation of an Order by the Client, in addition to any entitlement to claim damages for losses arising from such cancellation the Photographer shall, in any event, be entitled to retain the deposit paid and/or agreed. Unless specifically otherwise agreed in writing between the Photographer and the Client, the Photographer is entitled to utilise Material ordered by the Client for the advertising, marketing and promotion of the Photographer's business. Any work of any description undertaken by the Photographer pursuant to an Order shall be subject to these Terms and Conditions. In consideration of the Price the Photographer will undertake such work as is necessary to fulfil the requirements of an Order.

 

Sickness & Cancellations

We understand that children can be unpredictable and can fall ill at any time. In the event of sickness prior to the session, Client agrees to make every possible effort to inform Kidi Photography no later than 72 hours prior to the start time of the photography session. The session can be transferred to a new date which will be at the convenience of both parties within a maximum 1 month period. Please, not we do not refund any session fees paid towards photo sessions.

When You book a newborn session with Kidi Photography, a session slot will be reserved around your baby’s due date. However, should your baby arrive much earlier or past their due date, there will be first available slot offered with no guarantee of a weekend appointment.

No-shows will be treated as a cancellation and in such event session fee paid towards the reservation will be considered lost. In addition, we do not offer session transfers. This means once a newborn session has been reserved, the fee paid towards the reservation can not be transferred towards any other photo session.

Session can be rescheduled (given 72 hours notice) only once, after that session fee will be considered lost.

Sickness – once the session starts it cannot be rescheduled to another date/time. Also, please keep in mind that we insist on keeping our studio environment hygienic and sickness free as possible to assure our Clients (and little models in particular) are not exposed to any viruses or other pathogens. Please, do not attend the studio with a sick/unwell child. If at any point Photographer notices that the child or yourself are unwell your session will be immediately ended and your session fee will be considered lost.

Session fee (non-refundable) is required upfront towards securing your slot. Remaining balance is payable on the day of your session. Additional images are prepared after the payment has cleared. We do not hold responsibility for delays caused by late payments.
 
Session fee covers your appointment reservation only. There are no digital images or other products included in the fee. Please, assure you are fully aware of product prices and packages, prior to booking your appointment. All information is available on the website as well as via email upon request.

In addition, should you come late to your appointment the photographer will allow 25 minutes to wait for your arrival. Time spent awaiting your arrival will be taken of your session's time meaning your session time will be significantly restricted and may result in reduced number of photographs in your final gallery. If you come to your appointment more than 25 minutes late, due to the restricted time frame your session will be unfortunately cancelled and session fee paid towards securing your slot will be considered lost.

Payments

Session fee (non-refundable) is required upfront towards securing your slot. Remaining balance is payable on the day of your session. Additional images are prepared after the payment has cleared. We do not hold responsibility for delays caused by late payments.

Prices include a £50 discount for allowing the photographer to use images from the session for publicity and advertising purposes. If the Client wishes for the photographs not to be used by the photographer on social media or for this purpose, the discount won't apply. This need to be communicated strictly before the session takes place.

 

Image reproduction

 

Owing to photochromatic anomalies caused by a combination of certain dyes and materials, especially in man-made fibres, it is sometimes impossible to record on camera the exact colour of materials as perceived by the human eye. When processing images, the photographer will endeavour to achieve a pleasing overall colour balance based on natural flesh tones. It is understood that some colours may not remain consistent throughout a set of photographs owing to variations in lighting conditions. It is also understood that all photographic printing is undertaken within the technical limitations of the process and that colour may not be identical over the whole range within a subject. The colour balance of prints made at different times or in varying sizes may also be variable. Due to the limitations of computer monitors it is understood that images may appear differently according to the specification of each monitor and that prints will not match images rendered on any particular computer monitor. All print and presentation sizes quoted are approximate and subject to the discretion of the photographer.

Storage of digital photos

Kidi Photography reserves the right to delete online galleries and any images stored after a period of 6 weeks from the date of informing Clients that their gallery is ready to download/collect.

After receiving purchased images Kidi Photography will not be held responsible for storing Clients’ image files. In addition, it is Clients’ responsibility to check the images on the USB provided for any faults or missing images. If the USB is faulty Kidi Photography will replace it at no extra cost, however after a period of 6 weeks it will no longer be Kidi Photography's responsibility. Please, make sure that you create multiple copies of your digital images on your computer, cloud or any other suitable (secure) storage.

Print's quality

When printing your photos please note Kidi Photography can not be held responsible for poor quality prints from printing shops or online printers. Kidi Photography can provide you with high quality professional prints, please contact us to discuss further details.

Repeated sitting

Dear parents, I'd like to urge you, if your children are very lively and find it difficult to sit still or don't like having photos taken of them, please do not force them to come to the photo session. From my experience, it is usually a waste of time for both, me as a photographer and the parents.
 
Please keep in mind, that my job as a photographer is to capture portraits and this is my main focus during each photo session. Repeated sitting is only offered when due to unforeseen circumstances, within my responsibility I am unable to provide a full gallery (i.e. equipment failure etc.).

Moreover I would like to point out that I can not be held responsible for delays in gallery preparation caused by equipment failure or client's delayed selection from an on-line gallery. Editing and retouching takes roughly two weeks from the moment I receive selected images.

I appreciate your understanding!

Responsibility of any damages

You agree to hold harmless, Kidi Photography and its representatives from any dispute in the event of becoming injured during your session and/or while on studio premises.  Kidi Photography and its representatives will not be held liable for any injury incurred by you or your family (including third party), or any damage to your property during the photo session or while on studio premises. Clients will be expected to take responsibility of any damages caused by themselves or their children during their photo session or while on studio premises and may be charged to replace props/items that belong to Kidi Photography.

Copyright

All images taken at your session are copyrighted by Kidi Photography by Ella and are protected by Copyright Law. It is therefore unlawful to reproduce their work in any manner without written permission from Kidi Photography by Ella. Reproduction includes, but is not limited to, scanning, downloading, right-clicking, saving to hard drive, posting on websites or blogs without giving full credit to the photographer, photocopying, printing screen shots, or printing images in any manner without obtaining print release written by the Photographer. Please respect Kidi Photography's livelihood and the care and attention paid to each and every one of your images by adhering to copyright laws. Kidi Photography by Ella wishes to have artistic control over the final look of the client's images. Scanned or reproduced images are both illegal and a degradation of the original image quality. You buy photos to personal use only! It is against copyright law to amend , change , re-edit Images in any shape or form.

In addition, the photographer reserves the right to be the sole editor of the images. The client nor anyone else hired by the client is permitted to retouch and/or modify the photographs in any way without permission provided in writing. This includes applying filters, conversion of images from colour to black & whit, and any other form of editing.

Viewing appoitment

 

We aim to prepare client galleries within 3-6 weeks from the date of the session, with 3 weeks being our regular waiting period. Depending on the time of the year, we may experience some delays (due to seasonal sessions), therefore some waiting times may be extended up to 6 weeks.

 

Viewing appointment must be booked within 3 weeks after the client has been notified that the gallery is ready to view. If for any reason this appointment will not be arranged, the Photographer will create a selection of best images for the chosen package and invoice the client accordingly. USB as well as any products ordered will be made available for collection or posted to the address provided in the contract (subject to delivery fee). Clients are allowed to reschedule their viewing appointment once, booking another appointment after that will incur further reservation fee of £20. ​

 

Before the viewing appointment, the gallery of roughly 20-25 photographs (or 10-15 for the Maternity session) will be prepared through a process of careful selection of best images. The process includes deleting images that are not to the regular high standard (out of focus, too dark, distorted etc) and preselecting the best captures considering both, technical & artistic aspects.

 

The clients are then presented with a gallery of beautifully edited digital images to select their favourites for their chosen package. Please, note raw images are not presented to the clients as these are not considered a finished product and as such do not hold the value of a fully edited photograph. Should the client request to view a raw gallery and forward own selection of images for further retouching, a fee of £50 will be added to the final bill. This includes the cost involved in creating a raw gallery via light room, setting up an online gallery and further time required for additional communication.

Display

 

The Client hereby allows the photographer to display any images covered by booking session to generally promote the business by means of advertising, publicity material, websites, social media and other such media. Should you wish to keep your gallery private, please make sure to contact the Photographer prior to booking your session.

Groups Photography

Please note, studio sessions are designed to serve photographing groups not larger than 5 members. For groups with more than 5 members we can arrange an open air photo session, or reserve a private venue of client’s choice (subject to additional fees).

Outdoor Photography - additional costs

Depending on your choice of locations, there are no additional costs involved when your preferred place is located within 5 miles from WV13. Places located 5 miles from WV13 will incur additional traveling expenses of £20, and £30 for locations 10 miles away. For location over 10 miles away from WV13, please contact the Photographer prior to booking your appointment.
 
Please note, for Open Air session I am unable to provide a large range of props or outfits. There are only props for babies and toddlers provided (upon request), and maternity dresses for pregnancy photo shoots. Clients wishing to including additional decorations in their photo session will be responsible for providing such for the shoot.

Data protection

Data Protection - The data protection declaration of the Kidi Photography by Ella is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Kidi Photography by Ella will store Client names, contact details and session information privately and will not share these with any other businesses or organisations. You can find out more here.

 Clients are not permitted to take photos on their own during photo sessions!

Ella

Kidi Photography by Ella

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