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Terms & Conditions

Order

 

An Order shall be subject to the following provisions: The Photographer shall be entitled to require a booking fee payment from the Client prior to the taking of any steps to create any Material. In the event of a cancellation of an Order by the Client, in addition to any entitlement to claim damages for losses arising from such cancellation the Photographer shall, in any event, be entitled to retain the deposit paid and/or agreed. Unless specifically otherwise agreed in writing between the Photographer and the Client, the Photographer is entitled to utilise Material ordered by the Client for the advertising, marketing and promotion of the Photographer's business. Any work of any description undertaken by the Photographer pursuant to an Order shall be subject to these Terms and Conditions. In consideration of the Price the Photographer will undertake such work as is necessary to fulfil the requirements of an Order.

Session appointment

Only immediate Family members during each session. Studio sessions are taking place at my cosy home base studio in Willenhall (Wolverhampton). Outdoor sessions taking place in Wolverhmapton and Walsall area.

 

Sickness & Cancellations

We understand that children can be unpredictable and can fall ill at any time. In the event of sickness prior to the session, Client agrees to make every possible effort to inform Kidi Photography no later than 72 hours prior to the start time of the photography session. The session can be transferred to a new date which will be at the convenience of both parties within a maximum 1 month period. Please, not we do not refund any session fees paid towards photo sessions.

When You book a newborn session with Kidi Photography, a session slot will be reserved around your baby’s due date. However, should your baby arrive much earlier or past their due date, there will be first available slot offered with no guarantee of a weekend appointment.

No-shows will be treated as a cancellation and in such event session fee paid towards the reservation will be considered lost. In addition, we do not offer session transfers. This means once a newborn session has been reserved, the fee paid towards the reservation can not be transferred towards any other photo session.

Session can be rescheduled (given 72 hours notice) only once, after that session fee will be considered lost. Booking fee is not transferable on a different kind of the session booked previosly and maximum time perios new date must be booked is 3 weeks. If Client wouldn't reshedule a session in max 3 weeks time, then booking fee will be considered lost. If Client doesn't show on the session witout notice, then booking fee will be considered lost. Session can be reshedule max 2 times in period of 3 weeks time from first session date booked in.

Sickness – once the session starts it cannot be rescheduled to another date/time. Also, please keep in mind that we insist on keeping our studio environment hygienic and sickness free as possible to assure our Clients (and little models in particular) are not exposed to any viruses or other pathogens. Please, do not attend the studio with a sick/unwell child. If at any point Photographer notices that the child or yourself are unwell your session will be immediately ended and your session fee will be considered lost.

Session fee (non-refundable) is required upfront towards securing your slot. Remaining balance is payable on the day of your session. Additional images are prepared after the payment has cleared. We do not hold responsibility for delays caused by late payments.
 
Session fee covers your appointment reservation only. There are no digital images or other products included in the fee. Please, assure you are fully aware of product prices and packages, prior to booking your appointment. All information is available on the website as well as via email upon request.

In addition, should you come late to your appointment the photographer will allow 25 minutes to wait for your arrival. Time spent awaiting your arrival will be taken of your session's time meaning your session time will be significantly restricted and may result in reduced number of photographs in your final gallery. If you come to your appointment more than 25 minutes late, due to the restricted time frame your session will be unfortunately cancelled and session fee paid towards securing your slot will be considered lost.

Safety

You agree to hold harmless, Kidi Photography by Ella and representatives from any dispute in the event you become injured or ill during your session or while on the studio premises. Kidi Photography by Ella and its representatives will not be held liable for any injury, illness or death incurred by you or your family (including illness  to COVID-19), or any damage to your property during the photo session or while on studio premises.

Our safety is important, so please leave your shoes outside the studio. Only immediate Family members during the session.

Payments

Booking fee (non-refundable) is required upfront towards securing your slot. Remaining balance is payable on the day of your session. Additional images are prepared after the payment has cleared. We do not hold responsibility for delays caused by late payments. Booking fee is included in a total price of your package but it do not cover a session time. Booking fee do not include any photos or products.

Prices include a £50 discount for allowing the photographer to use images from the session for publicity and advertising purposes. If the Client wishes for the photographs not to be used by the photographer on social media or for this purpose, the discount won't apply. This need to be communicated strictly before the session takes place.

Weekend spaces available for an extra fee (on the top of the package).

COVID- 19 updates. If your session will be booked in during lock down, do not worry about your non- refundable booking fee. In this situation you will be able to use it on any photo session with us in next 6 months period without any loss.

 

Image reproduction

 

Owing to photochromatic anomalies caused by a combination of certain dyes and materials, especially in man-made fibres, it is sometimes impossible to record on camera the exact color of materials as perceived by the human eye. When processing images, the photographer will endeavour to achieve a pleasing overall colour balance based on natural flesh tones. It is understood that some colours may not remain consistent throughout a set of photographs owing to variations in lighting conditions. It is also understood that all photographic printing is undertaken within the technical limitations of the process and that colour may not be identical over the whole range within a subject. The colour balance of prints made at different times or in varying sizes may also be variable. Due to the limitations of computer monitors it is understood that images may appear differently according to the specification of each monitor and that prints will not match images rendered on any particular computer monitor. All print and presentation sizes quoted are approximate and subject to the discretion of the photographer.

Editing process takes 3-6 weeks depends from the time of the year and how busy we currently are. Hovewer there is an option for a fast editing service in a 5 working days from the session day for a £50 fee. If you are interest in fast editing option please contact with us before the session to make sure we have availability for it as we have limited numbers of spaces for fast editing each month.

Storage of digital photos

Kidi Photography reserves the right to delete online galleries and any images stored after a period of 6 weeks from the date of informing Clients that their gallery is ready to collect.

After receiving purchased images Kidi Photography will not be held responsible for storing Clients’ image files. In addition, it is Clients’ responsibility to check the images on the USB provided for any faults or missing images. If the USB is faulty on the same day as collection Kidi Photography will replace it at no extra cost (free collection and postage fee need to be paid if Client want it to besend to the home address). It there are any prblems with USB later then 24h then all the chosen photos will be send via Drop Box to download (link available for 48h). Please, make sure that you create multiple copies of your digital images on your computer, cloud or any other suitable (secure) storage. Kidi Photography by Ella is keeping images for 6 weeks. After this time Photographer may not have photographs from the session.

Print's quality

When printing your photos please note Kidi Photography can not be held responsible for poor quality prints from printing shops or online printers. Kidi Photography can provide you with high quality professional prints, please contact us to discuss further details.

Repeated sitting

Dear parents, I'd like to urge you, if your children are very lively and find it difficult to sit still or don't like having photos taken of them, please do not force them to come to the photo session. From my experience, it is usually a waste of time for both, me as a photographer and the parents.
 
Please keep in mind, that my job as a photographer is to capture portraits and this is my main focus during each photo session. Repeated sitting is only offered when due to unforeseen circumstances, within my responsibility I am unable to provide a full gallery (i.e. equipment failure etc.).

Moreover I would like to point out that I can not be held responsible for delays in gallery preparation caused by equipment failure or client's delayed selection from an on-line gallery. Editing and retouching takes roughly two weeks from the moment I receive selected images.

I appreciate your understanding!

Responsibility of any damages

You agree to hold harmless, Kidi Photography and its representatives from any dispute in the event of becoming injured during your session and/or while on studio premises.  Kidi Photography and its representatives will not be held liable for any injury incurred by you or your family (including third party), or any damage to your property during the photo session or while on studio premises. Clients will be expected to take responsibility of any damages caused by themselves or their children during their photo session or while on studio premises and may be charged to replace props/items that belong to Kidi Photography.

Copyright

All images taken at your session are copyrighted by Kidi Photography by Ella and are protected by Copyright Law. It is therefore unlawful to reproduce their work in any manner without written permission from Kidi Photography by Ella. Reproduction includes, but is not limited to, scanning, downloading, right-clicking, saving to hard drive, posting on websites or blogs without giving full credit to the photographer, photocopying, printing screen shots, or printing images in any manner without obtaining print release written by the Photographer. Please respect Kidi Photography's livelihood and the care and attention paid to each and every one of your images by adhering to copyright laws. Kidi Photography by Ella wishes to have artistic control over the final look of the client's images. Scanned or reproduced images are both illegal and a degradation of the original image quality. You buy photos to personal use only! It is against copyright law to amend , change , re-edit Images in any shape or form.

In addition, the photographer reserves the right to be the sole editor of the images. The client nor anyone else hired by the client is permitted to retouch and/or modify the photographs in any way without permission provided in writing. This includes applying filters, conversion of images from colour to black & whit, and any other form of editing. Please not, photographer do not remove/fix make up, tatoos, earbrowns, ect.

Viewing appointment

 

We aim to prepare client galleries within 3-6 weeks from the date of the session, with 3 weeks being our regular waiting period. Depending on the time of the year, we may experience some delays (due to seasonal sessions), therefore some waiting times may be extended up to 6 weeks.

 

Client will choose images on a private private viewing appointment only. Viewing appointment must be booked within 3 weeks after the client has been notified that the gallery is ready to view. If for any reason this appointment will not be arranged, the Photographer will create a selection of best images for the chosen package and invoice the client accordingly. USB as well as any products ordered will be made available for collection or posted to the address provided in the contract (subject to delivery fee). Clients are allowed to reschedule their viewing appointment once, booking another appointment after that will incur further reservation fee of £20. ​

 

Before the viewing appointment, the gallery of roughly 20-25 photographs (or 10-15 for the Maternity session when you decide for a medium or top package or 10-15 when you decide for smaller package) will be prepared through a process of careful selection of best images. The process includes deleting images that are not to the regular high standard (out of focus, too dark, distorted etc) and preselecting the best captures considering both, technical & artistic aspects.

During each of my photo sessions I always ensure to capture a large number of photographs in various set ups and poses to then create a varied gallery for my clients. Certain number of photos will not be included in the final gallery, as they will not be classed as high standard (model's closed eyes, photos out of focus, models looking in the wrong direction etc). I make sure to take at least several photos in each set up though, to then select the best captures and include them in the client's gallery. This process allows to prepare a decent number of photos to pre select for the clients' final gallery

 

The clients are then presented with a gallery of beautifully edited digital images to select their favorites for their chosen package. Please, note raw images are not presented to the clients as these are not considered a finished product and as such do not hold the value of a fully edited photograph. Should the client request to view a raw gallery and forward own selection of images for further retouching, a fee of £400 will be added to the final bill. This includes the cost involved in creating a raw gallery via light room, setting up an online gallery and further time required for additional communication.

Viewing appointments take about 10-20 minutes per Client. Due to nature of these appoitment if Client will be late more then 10 minutes, viewing appointment will be automatictly cancelled without any notice.

Clients are not allowed to taking any photos or videao during viewing appointment. Be aware that there is additional fee of £150 for doing this.

Every year from September till end of December is the most busy time of the year for us. We are wokting hard at @Kidi Photography by Ella to prepare all the galleries as soon as possible but quality images are always pur priority. We hardly believe that it is always more important to prepare them good then rather faster so awaitng time in this time of the year might be a little bit longer. Also we can not promise that session booked in after 10th November will be ready before the Christmas due to numbers of bookings, Christmas mini session which must be ready on Christmas and also due to our holiday break. If you want to know more, message as for further information.

All the prints, wall arts ect inluded in a package (if they are any) must be order not londer then 7 days from the viewing appointment. Otherwise, if printing company chnage prices in the time Client will chosse  files to be printed, Client will be charge axtra fee for additional coast. This is a Client resposibility to let Photographer know on time which wall arts and which photographs he want to have.

Awaiting time for prints is 2-3 weeks, canvases 3-4 weeks. Any other wall arts 3-5 weeks. Please be aware that Kidi Photography by Ella do not take resposibility fr delays caused by courier damages or supplayer delays.

Newborn session - earlier/late baby arrival

In the event of an early arrival, we request to contact immediately (on the same day of baby's arrival) to reschedule the session. Similarly, if the baby is overdue more than 5 days, your session will be rescheduled to the earliest convenient slot. Please note, that this is Client responsibility to let us know in case of earlier/later arrival. If Client do not let us know minimum 5 days before the provisional session day thay baby is not here, then we wouldn't be able to reshedule the session and Client will lost the booking fee. We need minimum 5 days notice to be able to fell space with a new Client.

Set - ups for your session

If you want me to use some sets from my portfolio or you have any favorite colors you should let me know about this 10 working days before the session. If not I will prepare everything according to my unique style. 

Display

 

The Client hereby allows the photographer to display any images covered by booking session to generally promote the business by means of advertising, publicity material, websites, social media and other such media. Should you wish to keep your gallery private, please make sure to contact the Photographer prior to booking your session.

Groups Photography

Please note, studio sessions are designed to serve photographing groups not larger than 5 members. For groups with more than 5 members we can arrange an open air photo session, or reserve a private venue of client’s choice (subject to additional fees).

 

Fine art photography - artistic vision of photographer

As you can see on the home page, I am an fine-art photography. It means that I am usuing specyfic style of lighting, posing and what is the most important- style of editing-  My style  is very specyfic so please make sure you check porfolio BEFORE you will book a session. This is part of my work (photographs) and a part of my soul. Something what will not be adjusted or amended to individual customer preferences.

All the photos from each session (standard and minis) are always edited according to my style.

Please, be aware that in fine art photography the main focus is placed on the creative vision of the artist, rather than solely depicting the models. In fine art photography, the photographer is the artist, and capturing the subject is not the main purpose. Making an artistic statement is. A fine art portrait image is created by the photographer as an artist and not just by the camera. The photographer’s vision is central to the resulting shot.

I also understand and respect that everyone has a different taste so I hardly believe it is importan to choose a Photographer who create photographs you love. I will be more than happy to work with you if you love my style.

Outdoor Photography - additional costs

Depending on your choice of locations, there are no additional costs involved when your preferred place is located within 5 miles from WV13. Places located 5 miles from WV13 will incur additional traveling expenses of £20, and £30 for locations 10 miles away. For location over 10 miles away from WV13, please contact the Photographer prior to booking your appointment.
 
Please note, for Open Air session I am unable to provide a large range of props or outfits. There are only props for babies and toddlers provided (upon request), and maternity dresses for pregnancy photo shoots. Clients wishing to including additional decorations in their photo session will be responsible for providing such for the shoot.

Weekends appointments

We do not work weekends but weekends appointments are possible for an extra weekend fee of  £50. Any other appointments are booked with £20 weekend fee. 

Data protection

Data Protection - The data protection declaration of the Kidi Photography by Ella is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Kidi Photography by Ella will store Client names, contact details and session information privately and will not share these with any other businesses or organizations. You can find out more here.

Special offers

For all special offersmodeal release must be sign. Otherwise Client do not apply for any special ffers.

Clients are not permitted to take photos on their own during photo sessions! If you want to take any photos or videos by your own than you will be charge an extra fee of £200 on the top of the package. If

Ella & Anna

Kidi Photography by Ella

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